The City Clerk’s Office is the official record keeper for the City and is responsible for maintaining all City Records. In addition, the Clerk’s Office prepares, maintains and files all City records, ordinances, resolutions, and official documents.

The Clerk and Deputy Clerk work in conjunction with the City Council to prepare City Council legislation, meeting minutes and recordings of City Council, Executive and specified committee meetings.

 The City Clerk’s Office provides the following services:

• City Information
• Photocopies
• Business Licenses
• Voter Registration
• Notary Services
• Collection of Fee’s

The City Clerk also serves as the City Collector and is responsible for the collection of City fees associated with the issuance of all permits, registrations, licenses, Hotel – Motel Taxes and other City fees.

The Clerk’s Office also is responsible for the managing insurance policies for the City including health, liability, property and workmen’s compensation insurance.

The Clerk’s Office is here to assist residents, visitors and businesses with information on the City! If you have a questions please don’t hesitate to ask, we are here to help!

The City Clerk’s staff includes:

• Issues all licenses and permits, and payments made thereon.
• Record showing title, name, address and telephone number of all officers of the City.
• Record of all Ordinances and Resolutions by title and in their entirety shall be maintained and available to City Officials for review, in City Hall.
• Custodian of all documents belonging to the City, which are not assigned to the custody of some other officer of the City.
• The Clerk shall be the custodian of the City Seal and shall affix its impression on documents whenever required.
• Maintain an official calendar for municipal use only showing all duties the City must perform on specific dates by law.
• In addition to the above-mentioned duties, the Clerk shall perform such duties and functions as may be required by Illinois Compiled Statutes, Ordinances and Resolutions.
• Local Election Authority
• Voter's Registration.
• Large Item Pickup - For scheduling, please scroll down for an online form or call 489-2000 before 4:30 P.M. the Friday before pickup. Pickups will be the first working Monday of March, July and November.
• Notary

Pursuant to 735 ILCS 5/15-1503 and 735 ILCS 5/15-1508, Notices of Foreclosure for residential real estate mortgages on property located within the corporate limits of the City of Fairview Heights, IL shall be sent to the following address:

Mark T. Kupsky, City Clerk
City of Fairview Heights
10025 Bunkum Road
Fairview Heights, IL 62208

(Check the City Calendar for exact dates.) Residents must call in no later 4:30 P.M. on the Friday preceding the pickup and must give a complete listing of items or complete the below form within the time frame.

The City of Fairview Heights Large Item Pick up is held every four months.
See Trash Pickup for details.

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